Setup for a new user on an existing computer - edited 8/24/14

Edited 8/24/14 - this is a list of things to do when creating a new user and adding him/her to an existing computer.

1. Create user in Active Directory (and if applicable) separate server where mail is configured
2. Add user to appropriate distribution lists (allstaff, etc)
3. Boot up computer and as required, change the name of the computer to include the appropriate initials for the new user
4. Install all applicable updates (for Windows and Office)
5. Ensure all applicable programs are installed including (but not limited to):
   a. PDF995
   b. Adobe Acrobat Standard/Reader
   c. NitroPDF
   d. MS Project
   e. MS Visio
   f. TightVNC
   g. Skype
   h. Google Talk
   i. QuickBooks
   j. Malwarebytes
   k. Java
6. Make sure MS Office is up to date on the applicable version for the organization
7. Configure Outlook for company's mail server
8. Confirm antivirus is installed and up to date
9. Set up user for any shared staff calendars and/or contacts lists
10. Configure VPN connection with access for all users and save username and password and put icon on desktop
11. Add user as local administrator on new computer
12. Put appropriate icons for frequently accessed programs on desktop (Computer, Word, Excel, Outlook, terminal server icon, VPN icon, accounting software if applicable)
13. Add user to address book on company scan to email copier 
14. Disable WLAN card when connected to wired ethernet if possible (configurable in device manager for Dell branded WLAN cards)
15. Alter user's name on phone 
16. Alter extension's voicemail to email properties 
17. Make sure the user's phone is not forwarding to another person
18. Confirm backup is working properly for the new user.
19. Set up mobile broadband card
20. Track computer's serial number in inventory spreadsheet and make sure user's name is noted as current user for computer

To do list for swapping computer

A quick to do list for swapping laptops:

On the old laptop:

1. Gather all data from the previous laptop including (but not limited to):
   a. desktop
   b. documents
   c. favorites
   d. Firefox profile data
   e. Chrome profile data
   f. music
   g. pictures
   h. videos
   i. Outlook NK2 file
   j. Outlook archive (check both c:\archive and the folder in appdata\local)
2. Gather profile info from previous computer including (but not limited to):
   a. default printer
   b. default browser
   c. additional mailboxes open in Outlook
3. Note any additional nonstandard programs that may be on the laptop including (but not limited to)
   a. Dropbox
   b. itunes
   c. Acrobat, Photoshop
   d. NitroPDF
   e. Skype
   f. Google Talk
   

On the new laptop:

1. Log in as the user
2. Configure Outlook as needed including (but not limited to):
   a. configure account
   b. configure archiving as appropriate
   c. add bcc field to new messagee
   d. copy signature from sent items to this Outlook
   e. add back any additional mailboxes to Outlook
3. copy data from backed up data from old laptop including (but not limited to):
   a. desktop
   b. documents
   c. favorites
   f. music
   g. pictures
   h. videos
   i. Outlook NK2 file
4. add all relevant printers
5. set proper default printer
6. install browsers, if needed
7. copy Chrome/Firefox profile settings to new computer 
8. set proper default browser
9. add terminal server icon to desktop (if applicable)
10. set up VPN and/or add icon to desktop (if applicable)
11. install TightVNC (if applicable)
12. Rename computer with appropriate initials in computer name
13. set up backup
14. install all updates
15. make sure antivirus is up to date
16. track new computer ownership in inventory spreadsheet