Setup for a new user on an existing computer - edited 8/24/14

Edited 8/24/14 - this is a list of things to do when creating a new user and adding him/her to an existing computer.

1. Create user in Active Directory (and if applicable) separate server where mail is configured
2. Add user to appropriate distribution lists (allstaff, etc)
3. Boot up computer and as required, change the name of the computer to include the appropriate initials for the new user
4. Install all applicable updates (for Windows and Office)
5. Ensure all applicable programs are installed including (but not limited to):
   a. PDF995
   b. Adobe Acrobat Standard/Reader
   c. NitroPDF
   d. MS Project
   e. MS Visio
   f. TightVNC
   g. Skype
   h. Google Talk
   i. QuickBooks
   j. Malwarebytes
   k. Java
6. Make sure MS Office is up to date on the applicable version for the organization
7. Configure Outlook for company's mail server
8. Confirm antivirus is installed and up to date
9. Set up user for any shared staff calendars and/or contacts lists
10. Configure VPN connection with access for all users and save username and password and put icon on desktop
11. Add user as local administrator on new computer
12. Put appropriate icons for frequently accessed programs on desktop (Computer, Word, Excel, Outlook, terminal server icon, VPN icon, accounting software if applicable)
13. Add user to address book on company scan to email copier 
14. Disable WLAN card when connected to wired ethernet if possible (configurable in device manager for Dell branded WLAN cards)
15. Alter user's name on phone 
16. Alter extension's voicemail to email properties 
17. Make sure the user's phone is not forwarding to another person
18. Confirm backup is working properly for the new user.
19. Set up mobile broadband card
20. Track computer's serial number in inventory spreadsheet and make sure user's name is noted as current user for computer

new user setup (new version as of 5/1/13)

These are generic steps for setting up a new user.  These steps assume that the laptop is set up as needed as per the steps listed computer setup here:
http://t-solve.blogspot.com/2013/04/new-computer-setup-steps-revised-41113.html

Steps for new user setup (to be followed in order):

1. create user account (and if necessary, mail account if done separately)
2. adjust user profile script
3. if needed, configure home folder and backup folder in ADUC
4. add to appropriate security groups in ADUC
5. put user on appropriate distribution lists
6. log into computer as user
7. confirm drives mapped correctly
8. set up Outlook
9. disable email archiving (if not already disabled)
10. add Bcc to view when composing new message
11. configure user to see any shared calendars and/or contacts lists
12. set up printers or confirm printers mapped correctly
13. make sure user has appropriate local permissions on computer (admin or standard/restricted)
14. make sure laptop is configured from Microsoft updates
15. install all applicable updates for Office and Windows
16. confirm antivirus is up to date
17. configure default printer based on nearest applicable printer
18. make sure VPN icon is on desktop and connect to VPN one time with the user's name and password
19. add terminal server icon to desktop, if applicable
20. configure backup to appropriate backup folder
21. add off-site backup program if applicable (Backblaze, ibackup, etc)
22. Install Google Chrome and set it as the default browser
23. Add company specific IM program (Google Talk, Skype)
24. make sure computer is added appropriately in inventory spreadsheet
25. Add user to address book on company scan to email copier (if applicable)
26. Alter user's name on phone (if applicable)
27. Alter extension's voicemail to email properties (if applicable)
28. Make sure the user's phone is not forwarding to another person
29. Configure user's mobile broadband card
30. leave intro sheet for new user
31. set up desk as needed (keyboard, mouse, monitor, docking station, leave extra power cord for travel)
32. put computer in appropriate location for organization (for some organizations, this means in a locked server room)

steps on creating a new user

1) create user account (and if necessary, mail account if done separately)

2) adjust user profile script and home folder, if necessary

3) put user on appropriate distribution lists

4) log into computer as user

5) confirm drives mapped correctly

6) set up Outlook with appropriate archiving

7) add Bcc to view when composing new message

8) set up printers or confirm printers mapped correctly

9) make sure user has appropriate local permissions on computer (admin or standard/restricted)

10) confirm computer has latest updates/patches for OS and Office

11) confirm antivirus is up to date

12) configure default printer

13) configure VPN if needed

14) leave intro sheet for new user